Board Report Guidelines

MEETING DATES 2019-2020

Sept. 10 | Oct. 8 | Nov. 12 | Jan. 14 | March 3 | April 14

All meetings begin at 7 p.m. The September, October, November and March meetings will convene in Witherspoon 356, in the African American Cultural Center. The January and April meetings will convene in Witherspoon 126, the Washington-Sankofa Room.

INTRODUCTION

All editors and managers hired by the Student Media Board of Directors are required to prepare a written report for each regular meeting of the Student Media Board of Directors. These reports serve to keep the Board informed as well as to document the activities within the organization. They become an official part of the Student Media Board of Directors minutes and, as such, document the history of the organization.

DEADLINE

Board reports are due at the Thursday before the Tuesday Board meeting by noon so that the reports can be posted online and reviewed by Board members in advance of the meeting. Email the text of the report or a link to a Google doc containing said text to Patrick Neal.

2019-2020 Report Deadlines:   Sept. 5 | Oct. 3 | Nov. 7 | Jan. 9 | Feb. 27 | April 9. All reports are due by 5 p.m. on the day indicated.

CONTENT

The following is a checklist of areas that should be included in the reports, as they apply to your media outlet. Reports are not limited to these areas. If there is nothing to report in a specific area, just leave it off your report.

Revenue

  • Are we meeting revenue projections? Why or why not?
  • How many books/ads/sponsorships have we sold?

Expenditures

  • Are there any expenditures that are out of the ordinary?
  • Are any expenditures out of line with the budget?

Personnel

  • Significant staff changes. What leaders have you hired or fired?
  • How many people are on staff?

Training

  • What training has the staff undergone since the last Board meeting?
  • Was the training effective? Why/why not?
  • Who conducted the training?

Technology

  • Are there any problems with technology?
  • Is the hardware/software being used adequately? If not, why not? And what would be better?
  • How are we working to function in a technologically sophisticated environment?

Coverage/Outreach

  • What is the staff doing to cover campus activities or to maintain its focus on the NC State campus?
  • Has the staff hosted/participated in any events?

Deadlines

  • What challenges has the staff had meeting deadlines?
  • In a quantifiable manner, how is the staff doing meeting deadlines?

Ethics/Legal issues

  • How has the staff handled any ethical dilemmas?
  • Corrections/clarifications (no matter how small); what is being done to reduce the number of corrections?
  • Any legal issues or potential issues?